Congrats! You snagged a brand sponsorship, crushed your deliverables & sent off your reporting. Now you’re staring at your inbox, waiting for that sweet payment to drop 🤑
But wait… have you sent an invoice yet?
If you're thinking, "Uh, what's an invoice & how do I even make one?" then don't worry, we’ve got you. This blog will walk you through creating professional invoices that ensure that you know how to invoice brands as a creator & that you get paid (on time!) for your hard work 💸
What is an invoice & why do you need one?
An invoice is your official "Hey, I did the work, now pay me" document. It details your services, how much you're owed, & how your client should pay you. More importantly, invoices are often contractually required to trigger payment. Without it, your client might not even process your payout.
Think of it as the final boss battle before getting your gold 💰
What should you include in your invoice?
Here’s the juicy part that you don’t want to miss! We’ll walk you step-by-step on the details that you need to include 👇
Step 1: Include both your & your client’s contact information on the invoice
Make sure that both parties know the details of who’s involved in the transaction.
For you:
🌵 Full Name or Business Name
🌵 Billing Address
🌵 Phone Number (optional)
For your client:
🌵 Company Name
🌵 Contact Person
🌵 Billing Address
Step 2: Include a description of your services provided on the invoice
🌵 Campaign name & date duration
🌵 Deliverables completed
🌵 Your agreed rate & VAT (if applicable)
For example, this could look something like:
👉 15 January to 17th January 2025 - Awesome Game - Launch Campaign
👉 1x Twitch Stream & 2x Instagram Stories
👉 Rate @ $1,000
Step 3: Include your payment details on the invoice so they can pay you!
What’s the best way to pay you & how? Be specific! Include:
🌵 Preferred payment method: e.g., PayPal, Bank Transfer, Venmo, etc.
🌵 The necessary account details for your payment method: e.g., your PayPal email, Bank Account details, IBAN & SWIFT, Venmo username etc.
🌵 Currency type: e.g., USD, GBP, EUR.
💡 Pro Tip: International clients may require different details, so clarify this early. Don’t let currency conversions eat into your pay!
Step 4: Include your payment terms on the invoice
Payment terms reduce the risk of delayed payments & are usually agreed upon when signing your contract, so double-check beforehand to ensure you’re sticking to what you signed! Common terms include:
🌵 Net 30: this means payment is due 30 days after the invoice date
🌵 Due on receipt: this means payment is due as soon as they receive your invoice
Step 5: Include your invoice date & invoice number
Remember in the last step that Net 30 means payment 30 days after the invoice date? Well, if you don’t include your invoice date, then it’s a big loophole to avoid paying you 😬
🌵 Invoice Date: The day you send the invoice
🌵 Invoice Number: This isn’t a mysterious number you need to source from somewhere; it’s your unique tracking code! If it’s your first invoice, then start from #001 & increase from there.
For example: Invoice #005 | Date: 01/15/2025
What should your invoice look like?
Looks DON’T matter as long as all the information above on the invoice is correct & laid out clearly for your client to understand. But if you want to add a touch of ✨ personality ✨, go for it!
There are so many templates out there to help you get started:
🌵 Canva has great templates to add your creative flair to
🌵 PayPal has an invoice generator if that’s your preferred payment method
🌵 Adobe also has a free invoice generator if you’re more designer-savvy
TLDR:
👉 Invoices make the payment happen.
👉 Include contact information for both parties, details of the campaign, your payment details, payment terms, & the invoice date & invoice number.
👉 Keep it simple, clear, & easy to understand so you can get PAID 🤑
That wraps up our blog on the ultimate influencer’s guide to creating invoices in 2025! Creating an invoice is essential for you to be paid as an influencer & to have a record of your income, but it’s also super easy. Your time is valuable & you probably want to be creating, maxin’, relaxin’, all cool, so speeding up the process for the “boring” part can make your life even easier 🥳
Ready to turn your content into cash? Sign up here to be added to our list of creators that we may contact if a campaign fits your content & where you can possibly put your new invoicing skills to good use 👀
Don’t forget to join our mailing list, too, so you can be the first to know about brand sponsorships, game keys & social media updates! 💌
